TUG 2019: August 9-11, 2019
The 40th Annual Meeting of the TeX Users Group

Sheraton Palo Alto Hotel
625 El Camino Real
Palo Alto, CA 94301
USA
(phone +1 650-328-2800)

• Post-conference: conference booklet; presentation slides; videos of accessibility presentations;
  group photo and movie (10-second pan); published proceedings (TUGboat 40:2).

• Call for papers.
• List of participants and presentations.
• Travel and tourism information.

Dates and deadlines

• May 1, 2019 - bursary application (financial assistance) deadline.
• May 20 - deadline for abstracts for presentation proposals.
• June 1 - deadline for early bird registration discount.
• July 9 - deadline for hotel reservations at our group discount. Booking your hotel room early is highly advisable.
• July 15 - deadline for preprints to be in the printed program.
• August 8, 4:00-6:00 pm - opening reception at the hotel, in the Maple Room.
• August 9 - LaTeX workshop, concurrent with regular talks.
• August 10 - post-session TeXShop tips and tricks informal workshop.
• August 9-11 - conference.
• August 18 - deadline for final papers for the printed TUGboat proceedings.

Special guest: Don Knuth

We are extremely pleased to announce that the Grand Wizard will be joining us for the regular sessions on Saturday, and at the banquet!

Venue

• The conference will be held at the Sheraton Palo Alto hotel, in Palo Alto, California, USA. Sheraton is now part of Marriott (hotel fact sheet).
• Flights: the major international airport is SFO (San Francisco). Other SF Bay Area airports may have cheaper flights: OAK (Oakland) and SJC (San Jose).
• Transit: it is about 20 miles from SFO to the hotel. Expect lots of traffic, especially on the freeways. Train: you can take BART to the Millbrae station and then switch to Caltrain to Palo Alto. Public bus is also available. Taxi or rental car from the airport is the fastest.

Hotel

• Rooms are reserved for TUG conference participants at the Sheraton Palo Alto.
  • You can make hotel reservation for Fri-Sun on the web; you'll need to manually change the start date from Thursday to Friday for the online reservation.
  • You can also make reservations for Fri-Sun by phone, 1-800-325-3535 or 1-650-328-2800, or via email to SheratonReservations(at)pahotel.com; email must include guest name(s), arrival/departure dates, address, phone, and credit card number and expiration. When booking by phone or email, it is necessary to mention “TeX Users Group” to get the group rate.
  • No matter what, to also get the group rate for Thursday, it is necessary to contact Cheyenne Hulsey by email (preferred: chulsey(at)pahotel.com) or phone (650-328-2800 x7148) at the Sheraton Palo Alto after making the reservation for the other days. Ask her to extend your reservation to Thursday, and provide your confirmation number and mention “TeX Users Group”. This procedure is also mentioned on the Marriott reservation page linked above.
• The group reservation cut-off date is July 9, 2019. Reservations made after that will only be taken on a space-available basis, and the group rate is not guaranteed.
• Rooms must be cancelled at least 48 hours prior to arrival to avoid charges.
• A block of rooms has been reserved at the conference rate. If that fills up, i.e., they state that no rooms are available, let us know, and we will request additional rooms.
• Self-parking is available at $20/day, or valet parking for $25/day. (Parking rates may change.)
• The conference rate is only available for the nights of Thursday August 8 through Sunday August 11. The conference rate for Thursday is $269; for the other days, it's $139.
• Up to four people can stay in a room with two beds at the given rates, or two people in a room with one bed. The hotel web site does not allow specifying more than one name on the reservation, but it's ok for additional people to stay.

Meals and room locations

• The opening reception will be at the Sheraton, from 4:00-6:00pm on Thursday, August 8, in the Maple room.
• The main conference sessions will be held in the combined space of the Cypress I, Cypress II, and Juniper rooms, downstairs.
• The concurrent LaTeX workshop on Monday will be in “Location 1107” (Breakout Room), on the street level of the hotel.
• Lunches and breaks will be provided at the conference venue at no additional charge.
• Breakfast and dinner at the hotel are available, but neither is included with room reservations or conference registration.
• We'll have a banquet (optional extra), 6:30 Saturday evening, in the Maple room (combined with the Spruce room) at the hotel.

Sponsors

Sponsored by the TeX Users Group, DANTE e.V., Adobe, Google, Overleaf, Pearson, STM Document Engineering Pvt Ltd, and individual donors. Thanks to all. New sponsors are greatly appreciated, as is mentioning the conference to colleagues and in any other contexts.

We'd also appreciate any dissemination of this one-page PDF flyer (letter-size) (and a4).

Contact

• Email: tug2019@tug.org.
• Phone, fax, postal mail: see TUG office contact information.
• Conference committee: Karl Berry, Jennifer Claudio, Robin Laakso, Boris Veytsman.